You need this to: store your files, access them from anywhere and collaborate with colleagues in real-time.
July 26 - August 25 | Google notified the owners of files stored in Drive that will be impacted by a security update occurring in September. The security update will modify the links to files that are not native to Google (i.e., PDFs and Microsoft Word or Excel documents) and were uploaded into Drive before November 2017. Owners of the files that meet these criteria will have the choice if they would like to accept or opt out of the automatic update. More information can be found under the Google Security section below.
September 13 | Enforcement of the security update (mentioned above) will be made to selected files if settings have not been changed in advance. More information below.
Want more updates? Check out the Google Workspace Updates Blog and search for Drive using the search bar on the right.
Getting Started with Drive
What is Google Drive?
Google Drive is a safe place to store all of your files. With Google Drive you can access files from anywhere, share files with team members, and collaborate in real time! For more information on how to use Drive, see 'Resource for Learning about Drive' below.
Shared drives are shared spaces where teams can store their files while guaranteeing that every member has the most up-to-date information, no matter the time or place. With Shared drives, you never have to worry about changing ownership - the files stay with the Drive! To learn more about Shared drives, open the Google Shared Drives & Best Practices Guide.
No space limit!
With no space limit, you can upload all of your documents to Google Drive so that you can access them from anywhere, collaborate with team members, and never worry about losing data!
Google Drive Compliance and Security
The State of Colorado and Google have a HIPAA Business Authorization Agreement that covers the storage of sensitive information including PII, PHI, and HIPAA information on Drive. Google is also certified through FedRAMP, and meets several ISO standards. To learn more about Google Compliance and Security, open the Google Drive Security Fact Sheet.
See here for details.
Drive for Desktop
Drive for Desktop is a desktop application that allows you to quickly access all of your Google Drive files on demand directly from your computer without using space on your hard drive. You can also open your Microsoft files in their native format. Click here to learn more about Drive for Desktop!
Become More Secure With Google Drive
NEW MODULE! Sharing Best Practices in Google Workspace
Curious about sharing in Google Workspace? Is your data secure?
This 8-level course introduces sharing concepts and best sharing practices with Google Workspace at the State of Colorado.
Resources for Learning about Drive
All About Drive
This video introduces users to Google Drive and Drive apps, including Docs, Sheets, and Forms.
7 Steps to Organize Your Google Drive
Watch this short video (10 min.) for some best practices for keeping organized.
OIT Google Team Tech Tips
Ownership transfer: Make someone else the owner of your file or folder.
Visitor Sharing: Grant document editing access to stakeholders and clients without Google accounts!
Drive Shortcuts: See how to save a document in more than one place.
How to share a doc: Watch this video to learn about sharing in Drive!
Drive Approvals: This Google Team Tech Tip demonstrates how to use the Approvals feature in Drive.