Drive

You need this to: store your files, access them from anywhere and collaborate with colleagues in real-time.

Recent Updates

2021

July 26 - August 25 | Google notified the owners of files stored in Drive that will be impacted by a security update occurring in September. The security update will modify the links to files that are not native to Google (i.e., PDFs and Microsoft Word or Excel documents) and were uploaded into Drive before November 2017. Owners of the files that meet these criteria will have the choice if they would like to accept or opt out of the automatic update. More information can be found under the Google Security section below.

September 13 | Enforcement of the security update (mentioned above) will be made to selected files if settings have not been changed in advance. More information below.


Want more updates? Check out the Google Workspace Updates Blog and search for Drive using the search bar on the right.

Getting Started with Drive

What is Google Drive?

Google Drive is a safe place to store all of your files. With Google Drive you can access files from anywhere, share files with team members, and collaborate in real time! For more information on how to use Drive, see 'Resource for Learning about Drive' below.




Shared drives

Shared drives are shared spaces where teams can store their files while guaranteeing that every member has the most up-to-date information, no matter the time or place. With Shared drives, you never have to worry about changing ownership - the files stay with the Drive! To learn more about Shared drives, open the Google Shared Drives & Best Practices Guide.

No space limit!

With no space limit, you can upload all of your documents to Google Drive so that you can access them from anywhere, collaborate with team members, and never worry about losing data!

Google Drive Compliance and Security

The State of Colorado and Google have a HIPAA Business Authorization Agreement that covers the storage of sensitive information including PII, PHI, and HIPAA information on Drive. Google is also certified through FedRAMP, and meets several ISO standards. To learn more about Google Compliance and Security, open the Google Drive Security Fact Sheet.

See here for details.

Drive for Desktop

Drive for Desktop is a desktop application that allows you to quickly access all of your Google Drive files on demand directly from your computer without using space on your hard drive. You can also open your Microsoft files in their native format. Click here to learn more about Drive for Desktop!

Upload to Google Drive

How to upload files and folders to your Google Drive account

Keep Your Drive Organized

How to keep your Google Drive organized

Google Drive: Google File Stream Overview

Learn about File Stream

Become More Secure With Google Drive

NEW MODULE! Sharing Best Practices in Google Workspace

Curious about sharing in Google Workspace? Is your data secure?


This 8-level course introduces sharing concepts and best sharing practices with Google Workspace at the State of Colorado.

Google Drive: Sharing Permissions

Learn about setting sharing permission in Drive


Google Shared Drives & Best Practices

Read an overview of Shared Drives & best practices


OIT Google Team logo. It says Google Training by OIT.

Resources for Learning about Drive

All About Drive

This video introduces users to Google Drive and Drive apps, including Docs, Sheets, and Forms.

7 Steps to Organize Your Google Drive

Watch this short video (10 min.) for some best practices for keeping organized.

OIT Google Team Tech Tips

Ownership transfer: Make someone else the owner of your file or folder.

4 min.

See Change Owner in the Drive Sharing Best Practices Guide.

Visitor Sharing: Grant document editing access to stakeholders and clients without Google accounts!

5 min.

Shared drives: Learn how to create a new Shared drive and how to move files from a My Drive to your new Shared drive.

3 min.

Review Drive Sharing Best Practices for additional information.

Drive Shortcuts: See how to save a document in more than one place.

4 min.

How to share a doc: Watch this video to learn about sharing in Drive!

4 min.

See Drive Sharing Best Practices to learn more.

Drive Approvals: This Google Team Tech Tip demonstrates how to use the Approvals feature in Drive.

8 min.

Google Drive Security Updates

2021 | Google Drive Security Update Fact Sheet

Google Drive Security Update | 2021

This is a fact sheet explaining the security update Google implemented to non-native files and actions you should take for files you own in your drive.

Google Drive: Compliance and Security

Google Drive: Compliance and Security

Learn about compliance and security on Drive