Gmail

The Gmail logo

You need this to: send email through your state Google Workspace account.

Updates

2022

March | Gmail interface update. Beginning March 15, users will begin to receive a notification allowing you to test out the new Gmail interface. During this time, you will still be able to switch between the new view and old view.

Refer to the Gmail Interface Updates section below for more information.

February | Gmail interface update. Google announced that Gmail will have a more integrated view beginning early 2022. More information regarding the changes can be found below under Additional Resources and within this cheat sheet here.


Want more updates? Check out the Google Workspace Updates Blog and search for 'Gmail'.

Gmail Interface Updates

We've added a few resources to help you become more familiar with the Gmail changes coming March 2022. More updates can be found on the Google Workspace blog.

New Gmail Interface

New Gmail Interface Guide

Learn more about what to expect with Gmail's changes coming March 2022.

VIDEO: Learn about the new Gmail layout

A quick introduction to the changes you can expect to see when using the new Gmail interface.

VIDEO: How to access the new Gmail layout

Want to test the new interface yourself? Beginning 3/15/22, users will see a pop-up in Gmail that will allow them to try the Gmail interface before it becomes permanent later this year.

Getting Started

Gmail How-To: Tips and Tricks

Learn the functionalities of Gmail, in addition to some best practices for managing your inbox.





Gmail Training and Help

Click the Gmail icon to learn more about Gmail and its capabilities including a written walk-through for using Gmail. Open the Google Workspace Learning Center and click "get started" for a tour of functionalities in Gmail.

Additional Resources

Create A Filter In Gmail Guide

Create A Filter In Gmail

Create A Label In Gmail Guide

Create A Label In Gmail

Create A Signature In Gmail Guide

Create A Signature In Gmail

Vacation Responder (Out of Office) Guide

Vacation Responder

DONOTDELETE Label & Best Practices

DONOTDELETE Label & Best Practices

How to use the DONOTDELETE label

(applicable if your agency has a retention/ automatic deletion policy)

Delegated Account Resources

A Delegated Account, also known as a Shared Mailbox is useful in situations where more than one person has responsibility for sending email or responding to email on behalf of a department, program or team.

The
Delegated Account is accessed through an email address different than your own state Gmail address. It can be accessed with an account specific password or by using delegated access you can open it in a new tab directly from your individual inbox.

TechU: Shared Mailbox Best Practices

Delegated Account Best Practices

TechU: Google Shared Mailbox

Accessing a Delegated Account

Learn how to add a delegate to your shared mailbox.

2 min.

This video demonstrates what delegates can and cannot do in a shared mailbox.

10 min.

OIT Google Team logo. It says Google Training by OIT.

Automate your workflow - send automatic responses.

5 min.

Remove emails from your inbox, but keep them in your account.

3 min.

Templates automate workflow and save time.

4 min.

Learn how to use the feature Undo Send in Gmail.

2 min.

See how to use schedule send feature in Gmail

2 min.

How to create and edit filters in Gmail.

2 min.